How to Reduce the Risk of a Personal Data Breach

Preventing every data breach from happening may not be possible but there are many ways you can minimise the risk.

Strengthen your passwords

Having a weak password leaves you vulnerable to an attack. Ensuring you use a mixture of letters, numbers and symbols will help keep your account secure and it is important to always use different passwords for every account you have.

You can use a password manager to keep these passwords in one place and enabling two-factor authentication (2FA) is always recommended.


Only grant access when necessary

Who has access? Ensure you are only granting access to accounts and systems to those people who need it. Restrict copying, pasting, editing and viewing rights on documents where necessary and remember to always remove and change logins to accounts after an employee has left.


Remove all paperwork on desks

It is recommended that you enforce a clear desk policy within your office to ensure personal data is not accidentally exposed to other employees or visitors. From folders and files and even sticky notes, they should all be removed from your desk and locked in cabinets, to prevent it being seen by someone who shouldn’t see it.

It is also essential if you are thinking about getting ISO27001 certified.

Educating your team is fundamental to keeping the personal data you store, safe. Your team should understand how to handle people’s personal information with care and consideration if you want to reduce the risk of a data breach.

What do I do if company data is compromised?

If your organisation does lose personal data through human error or malicious cyber activity, such as phishing, having a disaster recovery plan and a backup of your data is essential. It would enable you to access your data and continue to work, business as usual, without any major disruptions.

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