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What is Optimised Visitor Management and Why is it Important?

by | Mar 17, 2021 | IT Services

What is Optimised Visitor Management and Why is it Important

What is Optimised Visitor Management?

Optimised Visitor Management is a software solution designed to help businesses accurately monitor who is on or off-site. It’s a streamlined and efficient sign-in and reception service where employees, contractors and visitors can sign in and out of your workplace, whether that’s an office, warehouse or construction site, using a kiosk or a QR code with the integrated WolMobile app for contactless sign in. It’s an easy-to-use and secure solution with a lot of functionality and different display options and add-ons. Not only does it welcome and manage employees, contractors and visitors but it can also be used in case of an emergency, helping to keep your workplace safe.

Watch the below video to learn more.

Why is it Important?

There are many benefits to having the Optimised Visitor Management solution in place. By having a digital reception area, this means you can free up your administrative resources, while still providing a simple and intuitive sign-in process for anyone who enters your workplace. This leaves visitors and contractors with a great impression and makes regular tasks, like courier deliveries, streamlined and efficient.

Optimised Visitor Management also helps ensure compliance with any policies or regulations in place within your business. For example, it provides an opportunity to share policies and request consent to store information from any visitors or contractors on your premises, maintaining your business’s compliance with the General Data Protection Regulation (GDPR).

In the event that there is a hazard or an emergency in your workplace, the Optimised Visitor Management system allows you to easily send out instant messages to everyone on-premise, alerting them of any issues and providing further instruction. As a business, you have a duty of care to everyone on-site so ensuring you can communicate critical information to everyone regarding their health and safety is incredibly important.

Optimised Visitor Management and COVID-19

The need for Optimised Visitor Management has never been more essential to ensure the health and safety of employees and visitors. With COVID-19 still affecting our daily lives and with more workplaces soon to open, having a solution that gives you full visibility of who is on your premises allows you to have more control and keep your business safe.

The kiosk can be used to share important health and safety messages including policies that are in place like using hand sanitiser and social distancing. You can also set questions to screen anyone entering your workplace, asking them to confirm whether they have had any Covid-19 symptoms or have been overseas recently.

Maximum occupancy can also be set, preventing anyone signing in until more people have left the premises. Importantly, the management system is fully integrated with the WolMobile app meaning that all of this can be done touch-free, further reducing the risk of being exposed to the virus. In the unfortunate case where someone who has been onsite has contracted the virus and may have infected others, you can easily trace who else may have come into contact with this person and inform them.


Download our PDF to learn more about how Optimised Visitor Management can keep your workplace safe.


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